"The best way to predict the future is to create it."
―Peter Drucker

Guidelines for Invoicing/Providing Quotes

Thank you for following these guidelines as this will will help us expedite the processing of your invoice:

Applies to invoices/quotes:

  • for products/services
  • event registration
  • for sponsorship

Note: Depending on the $ amount quoted, procurement policies may require additional quotes to be obtained.


Must be prepared on a formal business invoice or on business letterhead and contain the following:

  1. date of invoice
  2. invoice number
  3. your mailing address
  4. specify- “To: Pond-Deshpande Centre, University of New Brunswick”
  5. HST number/Charitable Registration Number,  Business number (as applicable)
  6. Social Insurance Number on invoices from individuals/sole proprietors
  7. identify the product/service and date of purchase
  8. identify the event to be sponsored and the date of the event (as applicable)
  9. payment terms
  10. address for payment
  11. US invoices-please add banking details to wire the payment.
  12. contact name and email/telephone# for questions about invoice.
  13. You may be required to provide a certificate of liability insurance (see below).

Liability Insurance

Because UNB’s liability policies do not cover independent contractors, both the university and the contractor are exposed to potential claims from students, faculty/staff, customers or clients related to the work and activities of the independent contractor. Because of this, independent contractors are required to maintain an appropriate level of liability insurance. UNB assesses the level of risk involved on a case-by-case basis, taking into account the nature and the dollar value of the services being provided and/or the extent to which the contractor’s activities include direct involvement with vulnerable people. All questions about this policy are to be directed to contact below.

For Businesses/Organizations who are invoicing us within Canada:

You will be required to complete the following direct deposit form to expedite payment.

direct deposit form, business (may be opened with Adobe Acrobat)

For Individuals who are invoicing us within Canada:

You will be required to complete the following direct deposit form to expedite payment.

direct deposit, individual (may be opened with Adobe Acrobat)


Policies May Be Subject to Change:

Because of laws that could change and policies with UNB as well as CRA, the above policies may be subject to change without notice. We are pleased to provide information and guidance to help with these processes.

Remit Invoices, Quotes & Direct Deposit Forms:

By email:
To Heather Boyd-Kinnie  hkinnie@unb.ca

By mail:
Pond-Deshpande Centre
Heather Boyd-Kinnie, Funding Manager
University of New Brunswick
Suite 134, National Research Council Building
46 Dineen Drive
P.O. Box 4400
Fredericton, New Brunswick
E3B 5A3


Contact Heather Boyd-Kinnie, hkinnie@unb.ca: 506-451-6826

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